Microsoft Outlook and Exchange give you a simple and familiar interface to manage your e-mail. Outlook's folder
lists includes standard folders to organize your data: calendar, contacts, deleted items, working drafts, inbox, journal,
notes, sent items and tasks. The journal can be used to link different but related items together as a job or project.
Exchange allows you to create as many private and public folders and subfolders as you want to organize your messages.
You can easily drag and drop messages from your inbox or other locations into the folders.
You can even create rules so that messages from clients or other sources are automatically moved from your inbox to the correct folder when they arrive!
Best of all, a simple right click of the mouse is all you need to locate an item when you are in a hurry.
Contact Management
Microsoft Exchange provides full contact information with home and business addresses, Web site and e-mail information,
and just about any other information you want to keep about somebody.
You can create as many private or public contact folders as you want to organize your contacts for yourself or your
group. Public folders are accessible to everyone in your group, and private contact folders can be shared other users that you select.
Calendars & Scheduling
Your calendar can keep you up-to-date with everything that you have scheduled,
including recuring events that happen over and over again like birthdays. Your calendar is accessible from outlook, Web outlook, and can
be synchronized with your BlackBerry, PDA or even your cell phone to keep you on top of the days events.
Your personal calendar is private, but you can share it with any other user that you want to.
Meetings can ealily be scheduled with other people in your Exchange environment at times that don't conflict with any other events,
even if the person scheduling the meeting doesn't have access to your calendar.
Group Task Management
Microsoft Outlook supplies personal task management, but Exchange extends task managment to all users in your organization.
Tasks in Exchange can be scheduled with start dates and due dates, and Outlook (or your mobile device) will alert you when a task is going
to start or a due date is approaching for an unfinished task.
Managers and associates can delegate tasks to other users in the orgranization, and through the task manager keep track of
their current status.
In fact, a whole series of related tasks can be created to form a project, assigned to personnel in parallel or in series, and the current state of each tracked in the system.
World Wide Access
Outlook establishes a live connection to the Exchange server in order to provide up-to-the-minute access to your data.
If your computer is offline, then Outlook will used cached information to allow you to keep working (although you will have to
wait for a connection to send and receive new messages).
While establishing a connection to Exchange is easy on an internal network, getting through firewalls and other security
devices on the Internet is another story.
Our service goes one better than most internal Exchange services and allows Outlook to piggyback on a secure Web connection
to reach the Exchange server.
This allows you to connect from almost anywhere in the world where you can plug your computer into the Internet, and brings
a whole new level to the term "virtual office."
When you are online, for all your coworkers know you could be sitting in the office next door!
Outlook Web Access
We know that everyone cannot always be in front of their computer, but they still need the full power of Outlook.
The Outlook Web Access interface mimics the Outlook program, so full functionality is still available from anyplace
you can surf the Internet.
From the folder list on the left side of the screen to the ability to access all of your e-mail, calendar, contacts and tasks,
OWA provides just as intuitive an interface as Outlook itself.
This is not your ISPs Web Mail, and there are some users who strictly use this interface to access Exchange.
In fact the only disadvantage with OWA has is that you can't use it unless you have a live connection to the Internet, while
a local copy of Outlook will cache all your information and you can continue to work while you are offline.
BlackBerrys, PDAs and Cell Phones
Many ISP simply forward e-mail to your mobile device and they never appear in your mailbox.
Worse, sometimes messages are picked up by your desktop computer first and never reach your mobile device.
Exchange provides full integration with BlackBerry's, Windows PDAs and many cell phones through the
BlackBerry Enterprise Server* and Outlook Mobile Access, both of which are used to
synchronize your e-mail, contacts, calendar and more with your mobile device.
Your mobile device is always in step with Exchange.
If you delete an e-mail from from your mobile device, it disappears from Exchange and Outlook on your desktop.
If someone in the office schedules a new event it shows up in both Outlook and on your mobile device.
* There are additional fees to use the BlackBerry Enterprise Server
Return on Investment
With an industry average server life of three years, adding only 10% of an administrator's time and forgetting
about service continuity through natural disasters,
even a forgiving analysis demonstrates that you need to have
at least 35 users before an in-house Exchange server costs less than our service:
In-House Exchange
3-year Hosted Exchange
Windows Server
$1500
Exchange Server
$700
1-year Administration
$5000
34 Client Licenses
$2720
34 Users @15.95/mo
$6507
3-year Total Cost
$19920
$19522
User/Year Cost
$195
$191
Business Continuity
Business continuity through a disaster, whether natural or man-made, should be tantamount in the minds of
coporate management.
This can only be accomplished with servers that are located in protected data centers, redundancy of equipment and
communications links, and off-site recovery centers to protect against the worst possible scenarios.
When you are located in the middle of hurricane country, nothing else is more important to you!
Our Exchange service is hosted on redudant computer systems and communication links, and will remain up throughout any hurricane.
If for an unanticipated reason the primary data center is affected by some other event, service will be moved immediately to an out-of-state backup data center.
Our Exchange services are guarenteed to continue without major interruption and zero loss of messages in all circumstances!
Local Support
You may be able to find a slightly lower price for Exchange services elsewhere, but what you can't beat
is service from a local company!
If you need a solution in South Florida, then we are exactly what you have been looking for.
Located in the heart of Coral Gables on Ponce de Leon Boulevard, South Florida Web Hosting and Smallrock Internet
can give you the personal touch that you deserve.
While we can solve many problems over the phone, you can always stop into the office or we can make an onsite visit to
get you connected!
Bring
everyone together with Microsoft Outlook 2003TM
and Exchange 2005TM
Are you tired of trying to schedule appointments without knowing
an associate's availablility? Looking for a telephone number you
know that your spouse has but they aren't at their computer? E-mail
gets to your PDA but is removed from you mailbox? We can solve
all of these and much more by moving your business or family from
simple e-mail to Exchange!
Use the full power of Outlook to organize and manage your private
world by adding powerful contact management, task management and
scheduling. Outlook can access your e-mail, contacts, task list
and calendar from anywhere in the world. And if your computer
isn't handy you can access everything from a convenient Web interface
that looks just like Outlook.
Exchange adds the power of finding common availibility to schedule
events between multiple people and accessing (with their permission)
other user's calenders and contact lists. And you can create public
folders and contact lists that are available to all of your users.
Do you want to go truely mobile? Exchange is completely integrated
with BlackBerrys, PDAs and even some cell-phones allowing them
to connect right to the server and provide you with up-to the
minute information from e-mail, contacts, tasks, and calendar.
And no more lost e-mails, because they stay right on the server!
Microsoft Exchange provides full contact information with home and business addresses, Web site and e-mail information,
and just about any other information you want to keep about somebody.
You can create as many private or public contact folders as you want to organize your contacts for yourself or your
group. Public folders are accessible to everyone in your group, and private contact folders can be shared other users that you select.
